1. Introduction
AFA-EF Mining Limited (“the Company”, “we”, “our”, or “us”) is committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, process, and safeguard your personal data when you visit our website, engage in business with us, or communicate with our team.
By using our website or services, you agree to the terms outlined in this Privacy Notice.
2. Information We Collect
We may collect and process the following categories of personal data:
a. Identity & Contact Information
- Full name
- Company name
- Email address
- Phone number
- Address
b. Business & Transaction Information
- Letters of Intent (LOI)
- KYC documentation
- Company registration details
- Financial or trade-related documentation
c. Technical Data
- IP address
- Browser type and version
- Device information
- Website usage data (cookies, analytics)
d. Communication Data
- Emails, messages, and inquiries submitted through our website or directly
3. How We Use Your Information
We process personal data for the following purposes:
- To respond to inquiries and business requests
- To facilitate gold trading transactions and investment discussions
- To perform KYC (Know Your Customer) and AML (Anti-Money Laundering) checks
- To comply with legal and regulatory obligations
- To improve our website, services, and user experience
- To communicate updates, transaction progress, or relevant business information
We will only use your data where we have a lawful basis to do so.
4. Legal Basis for Processing
We rely on one or more of the following legal grounds:
- Contractual necessity – to perform agreements or pre-contractual steps
- Legal obligation – to comply with applicable laws and regulations
- Legitimate interests – to operate and improve our business
- Consent – where required for specific communications or data uses
5. Compliance, KYC & AML Requirements
As a licensed gold mining, aggregation, and export company operating under Ghanaian regulations, AFA-EF Mining Limited is required to collect and verify personal and corporate data for:
- KYC (Know Your Customer) procedures
- AML (Anti-Money Laundering) compliance
- Transaction due diligence
- Regulatory reporting
Failure to provide required information may result in delays or inability to proceed with transactions.
6. Data Sharing & Disclosure
We may share your information with trusted third parties where necessary, including:
- Regulatory authorities and government agencies
- Financial institutions and banking partners
- Compliance and verification service providers
- Logistics and refinery partners (where relevant to transactions)
- Professional advisors (legal, financial, audit)
All data sharing is conducted securely and only when necessary for legitimate business or legal purposes.
7. International Data Transfers
Your information may be transferred and processed outside your country of residence, including within jurisdictions where our partners or service providers operate.
We ensure that appropriate safeguards are in place to protect your data in accordance with applicable laws.
8. Data Retention
We retain personal data only for as long as necessary to:
- Fulfill business and contractual obligations
- Comply with legal, tax, and regulatory requirements
- Resolve disputes and enforce agreements
Once data is no longer required, it is securely deleted or anonymized.
9. Data Security
We implement appropriate technical and organizational measures to protect your data, including:
- Secure servers and data storage
- Access control and authorization procedures
- Encryption where applicable
- Internal compliance and confidentiality protocols
However, no system can guarantee absolute security, and users share information at their own risk.
10. Your Rights
Depending on applicable laws, you may have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request the deletion of your data
- Object to or restrict processing
- Withdraw consent (where applicable)
- Request data portability
To exercise your rights, please contact us using the details below.
11. Cookies & Website Tracking
Our website may use cookies and similar technologies to:
- Enhance user experience
- Analyze website performance
- Track usage patterns
Users may adjust browser settings to refuse cookies; however, some features of the website may not function properly.
12. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices, policies, or content of such external sites.
Users are encouraged to review the privacy policies of any third-party platforms they visit.
13. Updates to This Privacy Notice
We may update this Privacy Notice periodically to reflect changes in legal, regulatory, or operational requirements.
The updated version will be published on this page with immediate effect.
14. Contact Us
For any questions, data requests, or privacy-related concerns, please contact:
AFA-EF Mining Limited
148 Giffard Rd, Cantonments, Accra. – Ghana
📧 Email: info@afaefmining.com
📞 Phone: +233 24 912 7406 & +233 26 412 7406